Creating & Distributing Digital Circulars

TL;DR: Create or upload circulars (PDF/image), distribute to targeted groups, and track who has read them — all without printing a single page.

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Creating a Circular

Option 1: Write in EduSuite OS

1. Go to Communication → Circulars → + New.
2. Enter title and body (rich text editor).
3. Add formatting: headings, bold, bullet points, tables.
4. Attach files if needed.

Option 2: Upload a Ready Circular

1. Click + New Circular → Upload.
2. Upload your PDF or image file.
3. Add a title and description.
4. The uploaded file becomes the circular.

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Distribution

1. Select audience:
   • All parents
   • Specific classes
   • Staff only
   • Custom group
2. Choose channels:
   • In-App — Appears in portal (free)
   • Email — Attached PDF sent to email (free)
   • SMS — Link to view circular (paid)
3. Click Distribute.

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Tracking

After distribution:

• View read/unread counts per recipient.
• See which parents acknowledged the circular.
• Send reminders to unread parents.

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Circular Archive

All past circulars are stored and searchable:

1. Go to Communication → Circulars → Archive.
2. Search by title, date, or audience.
3. Re-distribute old circulars if needed.

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Acknowledgement Feature

Require parents to acknowledge important circulars:

1. When creating, toggle "Require Acknowledgement".
2. Parents must click "I've Read This" to acknowledge.
3. Track acknowledgement rates in the circular detail view.
4. Follow up with parents who haven't acknowledged.

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Troubleshooting

Q: PDF circular looks blurry. A: Upload a higher resolution PDF. EduSuite OS compresses images for mobile — upload at 150+ DPI for best results.

Q: Can parents download the circular? A: Yes. A download button appears alongside the circular in the parent portal.

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Go paperless with digital circulars. Start using EduSuite OS today.